Club Structure
Ski Buddies Structure and Policies:
Elected Board Members:
- President – oversees the functioning of the club, runs meetings, provides leadership and organization.
- Vice President – steps in when the president is absent, works with president on assigned
tasks. - Secretary – takes notes at planning meetings and publishes them to the website.
- Treasurer – manages the club’s finances, produces budget reports.
Appointed Board Members:
- Membership – keeps the membership roster up to date tracking and recording paid
memberships and produces membership lists for trip leaders and members. - Web Administrator – manages the technical functioning of the website, maintains the server,
website code development, security and bug fixes, and performs database
management. - Website Content Manager – posts the trips and calendar content on the website.
- Potluck Coordinator – arranges for potluck location(s), secures alcohol permits,
organizes set up and clean up.
Trip Credits:
Elected Board Members:
- President - $200 trip credit
- Vice President - $200 trip credit
- Secretary - $200 trip credit
- Treasurer – $200 trip credit
Appointed Board Members:
- Web Adminsitrator - $200 trip credit
- Website Content Manager - $100 trip credit
- Membership – $100 trip credit
- Potluck Coordinator - $100 trip credit
(Trip Credits are for the current season, are non-transferable and have no
monetary value.)
Trip Leaders:
Trip leaders plan, organize, make any reservations and oversee their trip. They determine
cost for members using club guidelines:
- 10% added for club
- Trip leaders can go at a discounted rate or free if there are enough people and it
is figured into the overall cost charged to participants - A cost report must be approved by the board and treasurer before the trip is
placed on the calendar. - To be fair to everyone, sign ups for trips are not allowed before the first potluck without *planning board approval.
- A trip report and expense sheet must be filed after the trip
- Board members will meet with trip leaders to assist as needed
Ski Buddies defines three types of trips:
- 1. Club Trips
These are trips that are financed through the Ski Buddies financial accounts. These trips are planned by the trip leader(s) prior to the season, with a financial plan according to treasurer guidelines, and approved by the *planning board. The club advertises the trip as a formal trip on the website and at the potlucks. Trip leaders are expected to attend potlucks to manage and discuss their trip. All participants must be paid members of Ski Buddies and the trip leader must have the participants membership verified by membership coordinator prior to the trip.
- 2. Featured member trips
These are trips club members plan and finance independently. However, the *planning board agrees to advertise the trip on the website as a formal trip and at the potlucks. The trip leaders are expected to attend potlucks to manage and discuss their trip. All participants must be paid members of Ski Buddies and the trip leader must have the participants membership verified by membership coordinator prior to the trip.
- 3. Informal member trips
Members are encouraged to use the forums on the website to arrange informal trips with other members. These trips are managed by the individuals.
Signing Up For Trips
- Signing up for trips may begin after they are introduced at the first potluck.
- Trips over $200 will require a 50% deposit to hold your place on the trip.
Trips $200 and under may require full payment to hold your place. - Checks are to be made payable to Ski Buddies (except for featured member trips).
- Whistler and Telluride may use Pay Pal.
- Without a deposit, you will go on the wait list.
- Cancellations - you may get a refund (after the trip) if someone takes your place.
